Logistics

Logistics Information Note

November 22-23, 2018

Samarkand, Uzbekistan

 

DATES & VENUE 

  • The Asian Forum will be held at the Complex of Forums in the Uzbekistan’s Samarkand Region, 33 Gulabad street, Samarkand city.
  • The event will start at 9:00 a.m. on Thursday, November 22nd, 2018 and will end on Friday, November 23rd, 2018 (approx. 6:00 p.m.).

 

ACCOMMODATION 

  • Accommodation in Samarkand and Tashkent is paid by the participants themselves, except for those whose expenses are covered by the receiving party.
  • Participants are kindly requested to cover extra expenses incurred during their stay such as mini-bar, alcohol, telephone calls, laundry, business center, spa, etc.
  • Payments for extra nights can be done at the hotel reception.

Reservations of hotels in Samarkand and Tashkent have been made for all participants for the period of 21-23 November 2018. Participants paying their stay in Samarkand are advised to book at the hotels listed below:

 Hotels in Tashkent 

INTERNATIONAL HOTEL TASHKENT

Address: 107A Amir Temur Avenue, Tashkent 100084

Phone: 00 998 71 120 70 00

Email: i.tasha.hotel@gmail.com

http://www.ihthotel.uz 

 

RADISSON BLU HOTEL, TASHKENT

Address: 88 Amir Temur Street, Tashkent 100084

Phone: 00 998 71 120 49 00

Email:reservation.tashkent@radissonblu.com

https://www.radissonblu.com/en/hotel-tashkent

 

CITY PALACE HOTEL

Address: 15 Amir Temur Street, Tashkent 1000000

Phone: 00 998 71 238 30 00, 8 71 238 30 09

Email: info@citypalace.uz 

https://www.citypalace.uz/en/

 

WYNDHAM TASHKENT HOTEL

Address: 7/8 Amir Temur St, Tashkent 100000

Phone: 00 998 71 120 37 00

https://www.wyndhamhotels.com/wyndham/tashkent-uzbekistan/wyndham-tashkent/overview 

 

 Hotels in Samarkand 

 

HOTEL REGISTON PLAZA

Address: 53 ShohruhMirzo Street, Samarkand

Phone: 00 998 66 233 40 86

Email:info@registan-plaza.com

http://www.registan-plaza.com 

 

HOTEL ARBA

Address: 92 M.Kashgari Street, Samarkand

Phone: 00 998 66 233 60 67

Email: info@hotel-arba.com

http://www.hotel-arba.com/en/ 

 

HOTEL ZILOL BAXT

Address: 5 U.Yusupov Street, Samarkand

Phone: 00 998 66 239 85 14, 00 998 66 239 81 39

Email: info@hotelzilolbaxt.uz

https://www.hotelzilolbaxt.uz/

 

HOTEL REGAL PALACE SAMARKAND

Address: 1, Vohid Abdullo Street, Samarkand

Phone: 00 998 66 235 28 48, 00 998 66 235 73 58

Email: info@TheRegalPalace.com

http://www.theregalpalace.com

 

HOTEL DIYORA

Address: 106, Imam Al Bukhary, Samarkand

Phone: 00 998 66 235 28 48, 00 998 66 235 73 58

Email: info@hotel-diyora.com

http://www.hotel-diyora.com/en/ 

 

TRAVEL 

  • Travel costs are covered by organizers and co-organizers, except when the participant agreed to finance his/her travel expenses. Please note that organizers will select the most direct and economic route proposed by the travel agent.
  • All extra costs caused due to non-necessary changes to tickets by participant should be borne by the participant.

 

TRANSFER TO/FROM TASHKENT

 

  • Transfer from Tashkent to the event venue and back will be organized for all participants. A driver will meet you with name plate “Samarkand Forum” in the Arrival Hall of Tashkent International Airport.
  • In case, you experience difficulties in locating your driver please call +998977398830.

 

TRANSPORTATION TO/FROM VENUE

 

  • Necessary transportation services have been arranged for delegates’ transfer or transportation to the venue and selected hotels (Hotel Registon Plaza, Hotel Asia Samarkand, Hotel Arba).
  • Delegates are advised to address the Asian Forum Desk at Hotel to avail of the shuttle services.

 

MEALS

 

  • Breakfasts are included in the accommodation package. Two coffee breaks, lunch and dinner  will be provided at the meeting site for all participants during the 2-day meeting.  An official reception on behalf of the Government of the Republic of Uzbekistan will be held in the evening of 22th of November.

 

PASSPORT/VISA REQUIREMENTS

 

  • Participants are responsible for securing their entry visa before departing from their country of duty (please arrange through your respective travel/visa offices).
  • All Passport holders should have at least 6 months of validity past the date of arrival in Uzbekistan.
  • To check your citizenship-specific entry requirements, you can use this link: https://mfa.uz/en/consular/visa/
  • All participants should apply to Uzbekistan visa viahttp://evisa.mfa.uz/evisa_en/ and provide the organizer of the event with short bio of the participant (max 1 page), and you will receive visa at the Tashkent Airport upon arrival.
  • For arriving participants of the Asian Forum, a free visa will be provided for a period of the event.

 

REGISTRATION

  • For obtaining ID cards and access to the building where the events will be held as well as for logistical considerations, all delegations are encouraged to fill in the registration form on the website: https://asianforum.uz/ru/registration
  • Registration should be received no later than 15 November, 2018.
  • Participants are responsible for booking and paying for their own accommodation and all related costs during their stay.
  • All hotel booking requests must be received by the hotel no later than 13 November 2018.

 

MAP AND USEFUL INFORMATION

 

Language: The official language is Uzbek.

Time zone: The time in Samarkand is (GMT + 5 hours).

Dial Code: 00 998

Currency:Uzbek sum (1 USD is 8.190UZS). Currency exchange services are available at the airport, hotel reception and at banks.

Weather: Average temperatures of 15 °C + in November

Emergency phone numbers: Fire department – 101, Police – 102, Ambulance – 103

 

LANGUAGE OF THE EVENT

 

  • The working language for the Asian Forum will be English and Russian.
  • Simultaneous translation to/from Russian will be provided.

 

HEALTH INSURANCE

 

  • The organizer does NOT cover health insurance of the participants during their stay in Uzbekistan.
  • Participants are responsible to obtain international health insurance.

 

DRESS CODE

 

  • Business attire during sessions and casual attire throughout the rest of the day.

 

IMPORTANT CONTACT INFORMATION

 

  • For arrangements prior your travel, please contact:

 

Dilnoza Muratova

National Human Rights Centre of the Republic of Uzbekistan

Deputy Director

mdilnoza@mail.ru, tel. +998 71 239 43 39.

 

Kamola Arslanova

National Human Rights Centre of the Republic of Uzbekistan

Head of the Internationa Department

nhrc@mail.ru, tel. +998 (94) 6368348.